Military and Veterans' Information
This course may be taken prior to or during the same term.
Military and Veterans Resource Center
The University of West Florida recognizes that many military affiliated and Veteran students face formidable barriers in the pursuit of a college degree. As part of the University’s continuing commitment to educational opportunities for these students, in the fall of 2011 UWF opened a center dedicated to supporting all military and veteran affiliated students, including spouses and dependents. This center is the Military and Veterans Resource Center (MVRC) (uwf.edu/mvrc) located in building 38, room 147 on the Pensacola Main Campus. The primary goal of the MVRC is to help military and veteran students successfully make the transition from the military environment to campus life. Transition coaches are available to assist students with GI Bill®/DEA benefits, 3rd party military funding such as TA, MyCAA and EDD, the university process, support service, mentoring and tutoring, etc. Contact the MVRC (firstname.lastname@example.org or 850-474-2550).
Many departments have agreed to offer degrees through a system tailored to the specific needs of active duty military personnel and veterans. Previous college credit, work experience, service schools, and other forms of nonacademic experiences will be considered for college credits. For further information, contact the Office of Undergraduate Admissions (uwf.edu/admissions), or Graduate school Admissions (uwf.edu/graduate).
UWF VetSuccess on Campus
The VetSuccess on Campus (VSOC) program is a collaborative effort between the U.S. Department of Veterans Affairs (VA) and the University of West Florida (UWF). The goal of the program is to help military veterans and eligible dependents of military veterans make a smooth transition to university life and successfully complete their educational goals. Our VetSuccess Coordinator can assist all students with all things related to VA.
University academic standing is discussed in the Academic Policies section of the Catalog (catalog.uwf.edu/graduate/academicpolicies/academicstanding). However, students receiving veterans' benefits must meet the requirements listed below consistent with UWF’s academic policies.
Students will be notified formally by US mail and/or via email (UWF email account) when placed on VA Academic Probation, Suspension, and/or Termination.
Graduate VA Academic Probation
For students using VA education benefits, a student will be placed on probation by the VA Certifying Official upon completion of the semester during which the UWF cumulative GPA falls below 3.0.
Placing students on VA Academic Probation provides students notification of their need for immediate attention to academic improvement or risk losing eligibility for VA educational benefits.
Graduate VA Academic Suspension
For students using VA education benefits, a student with two (2) consecutive semesters of UWF cumulative GPAs below a 3.0 will be placed on VA Academic Suspension. VA Academic Suspension will place a hold on the student’s VA educational benefits until the following action is completed:
- The student enrolls in the MVRC Mentoring Program and completes the prescribed plan provided by the MVRC Mentor Coordinator.
Graduate VA Termination
For students using VA education benefits (other than Chapter 31), the student’s VA education benefits will be terminated if the student’s UWF cumulative GPA remains less than a 3.0 for three (3) consecutive semesters. The MVRC will notify the VA of unsatisfactory progress, which will result in the VA disallowing the use of any remaining education benefit until the student’s UWF cumulative GPA rises above a 3.0.
Active Military Duty
In the case of a student called to active duty military service or change of orders due to military conflict within a semester, the student must contact the MVRC and provide a copy of military orders immediately. Transcripts of students who have adhered to this procedure and were subsequently withdrawn, awarded refunds, or given incomplete grades will be annotated with an appropriate statement indicating action taken was due to military service.
Students who may be eligible for Military Duty Withdrawal are:
- Students currently on active duty with any unit of the U.S. Armed Services who are not able to complete their courses due to unanticipated increases in operational tempo (Command letter required) or unexpected duty assignments.
- Members of a National Guard, Air National Guard, or Military Reserve unit who receive orders to active duty for operational or training purposes during the semester in which they are enrolled, excluding any regularly scheduled weekend and summer training duty.
- Students who are veterans of the U. S. Armed Services and who are recalled to active duty during the semester in which they are enrolled.
- Students who enlist in any branch of the U. S. Armed Services and whose induction date falls within the semester in which they are enrolled.
Medical withdrawals are processed by the Dean of Students. Students who may qualify for a medical withdrawal can contact the MVRC Mentor Coordinator to assist with the Request for Medical Withdrawal and supporting documents required by Case Management in the Dean of Students Office. (Last date of attendance or approved date of withdrawal is required.)
Tuition Assistance (TA) Regular Withdrawals
As participants in the Department of Defense Voluntary Education Partnership Memorandum of Understanding, the University of West Florida is required to calculate the Tuition Assistance (TA) earned when a military student using TA withdraws. Students who officially or unofficially withdraw from a course before completing more than 60 percent of the semester have not earned 100% of the amount of their voucher for the withdrawn course.
The University is required to return the unearned portion of the TA funds to the military service that provided the TA funding. Unearned TA funds that are returned to the appropriate military branch of service will become a debt that the students owe the university. This amount will be billed to the student's account and a "hold" will be placed on the student's account preventing registration, grades, and transcripts until the debt is paid.
If a student is eligible to receive a refund from the University, the University will apply the refund against the debt that results from unearned TA.
Tuition Assistance (TA) Official Withdrawal Date
Students who stop attending and receive NF grades are considered to have unofficially withdrawn. UWF will use the last date of participation to determine if the service member completed at least 60 percent of the course.
For clarification or questions, contact the MVRC (email@example.com or 850-474-2550).
Official Withdrawal Date
The date you officially withdraw from a course. (NF grades for core classes with No Attendance policy should not be submitted.)
ADDENDUM - 9/8/2020
For students using VA education benefits, to receive educational benefits from the DVA, the student must be pursuing an approved bachelor’s or graduate-level degree, or be enrolled in a VA-approved degree or certificate. VA will only pay benefits for classes required for graduation or for completion of an authorized VA certificate program. Required courses must be reflected in a student’s degree audit before they can be certified for VA benefits. Substitutions to the degree audit must be made prior to VA certification. To avoid delays in a certification, it is a student’s responsibility to ensure that they are only enrolling in required courses as listed in their degree audit. Failure to do so may prohibit certification of classes in future semesters or the current semester when the student isn't registered for the correct classes. Students who do not have a degree audit must submit a Program Description Sheet (PDS) approved by the Academic Department for the program they are pursuing.
Instructions for ordering transcripts for each of the various branches of service can be found at the following locations:
- Army, Coast Guard, Marine Corps, and Navy (Active Duty, Reserve and Veterans): https://jst.doded.mil/smart/welcome.do
- Air Force: https://www.airuniversity.af.edu/Barnes/CCAF/Display/Article/803247/
For students using VA education benefits, certification of courses to the VA is not automatic and must be requested each semester by students via the VA Enrollment Certification Form (ECF) found in MyUWF (my.uwf.edu). It is the responsibility of each student to immediately notify the MVRC of any changes to a current ECF or to anything which may affect the student's receipt of VA education benefits. Failure to do so may result in an overpayment and subsequent indebtedness to the Federal Government.
Change of Address
All students must report address changes to UWF. For students using VA education benefits, the change must also be reported to VA. Students can update their address via the Contact and Privacy Information app in MyUWF (my.uwf.edu). Students using VA education benefits, except Chapter 35 students, can contact the VetSuccess on Campus (VSOC) Counselor at the MVRC Office to change their address with the VA. Chapter 35 students must contact the VA at 1-888-442-4551 to change their address.
Degree and Certificate Programs
All Degree and Certificate programs listed on the VA public WEAMS for UWF are approved for VA education benefits. Check with the VA public WEAMS Institution Search or contact the UWF MVRC for further information (firstname.lastname@example.org or 850-474-2550).
Registration & Attendance
All military service personnel, Veterans, and their dependents/spouses who are using VA/DEA benefits, and registered with the Military and Veterans Resource Center, will be given priority registration to begin on the first day of advance registration through the End of Drop/add. Students can apply for a time ticket to register for classes via their MYUWF account.
Students using VA education benefits, after registering for classes, must request VA certification via the VA Enrollment Certification Form found in MyUWF (my.uwf.edu). Students may visit or contact the MVRC for further assistance (email@example.com or 850-474-2550). The earlier a student registers and provides the registration information to the MVRC, the earlier certification paperwork can be forwarded to the VA.
Students in an ROTC program can be certified for courses required for their degree (including electives) and for courses required for the ROTC program.
Changes to Schedule
Any additions, drops, withdrawals, or other interruptions must be immediately reported to the UWF MVRC by the student (firstname.lastname@example.org or 850-474-2550), in addition to submitting a new ECF that reflects the changes. Students must still be enrolled in at least one course to submit an ECF.
Routine class attendance is required for those receiving VA benefits. It is the student’s responsibility to inform the instructor(s) concerning absences from class(es) prior to, or as soon as possible after, the absence. Students must check with their respective instructor(s) regarding the attendance policy for each class. Students who are unable to attend class(es) for an extended period of time should notify the instructor(s) and the MVRC. An NF grade is assigned to students who have ceased attending class but have not officially withdrawn. NF Grades count 0 grade point hours in the GPA. If a student receiving VA benefits receives a grade of NF, the VA will be notified and benefits may be reduced accordingly. A debt could be sent to the student for payments received during the time of the class that was not attended.
Part of Term Courses
Part of Term courses are those beginning and/or ending on dates other than the regular semester dates. These are referred to as: Part of Term 5, Part of Term 6, Part of Term 7, Part of Term 8 and Part of Term 9. The Part of Term designation is determined by which month in the semester the course begins; i.e. a course starting in the first month of the semester but beginning/ending on a non-standard date would be identified as Part of Term 5. Students using VA education benefits should be aware that the VA review is made on a term-by-term basis and not by semester. Taking Part of Term courses may affect the student’s training time or rate of pursuit for pay purposes; since this varies by benefit chapter, students should contact the MVRC to determine their training time and qualifications for full benefits (email@example.com or 850-474-2550).
|Semester (Year)||1 Term||2 Term||3 Term||4 Term|
|Fall 2020||08/24 - 12/12||08/24 - 10/16||10/19 - 12/12|
|Spring 2021||01/11 - 05/08||01/11 - 03/01||03/15 - 05/08|
|Summer 2021||05/10 - 08/06||05/10 - 06/22||06/24 - 08/06||06/07 - 08/06|
Graduate Non-Standard Term Enrollment Status Policy
Department of Veterans Affairs Educational Beneficiaries
This Non-Standard Term Enrollment Status Policy applies only to students receiving VA Educational Benefits (all chapters). It is not representative of the official enrollment status reported to the National Student Clearinghouse. This policy is only for purposes of reporting to the Veterans Affairs Administration.
UWF has four standard parts of term: Term 1, Term 2, Term 3, and Term 4*
Graduate students using VA benefits are considered full time for these individual standard parts of term within the Semester:
Graduate full time is 6 credit hours for part of term 1.
Graduate full time is 3 credit hours for part of term 2.
Graduate full time is 3 credit hours for part of term 3.
Graduate full time is 3 credit hours for part of term 4.
The UWF catalog describes full-time based upon the total number of hours enrolled within a semester, which meets the certification requirements of lenders, insurance companies, sponsors, and the National Student Clearinghouse. To meet the requirements of VA, however, certifications are based upon the training time of each individual term (vice semester total), which is why School Certifying Officials are required to report the beginning and end dates of each individual course enrollment. When taking a course in an accelerated non-standard term, fewer credit hours may be required in order to be considered full time by the VA.
It is important to know that VA pays education benefits that are earned one day at a time. As a consequence, a monthly benefits check reflects the sum of benefits earned each day within the month. The benefits earned each day depends upon the total training time (or rate of pursuit) the student is enrolled in for that day. VA is prohibited by law from paying for days of non-enrollment within a semester. By certifying terms (vice semester) and reporting the equivalent full-time or training time for each term certified, the VA is able to comply with federal law while accommodating the myriad of institutional enrollment models that report to VA.
The training time that UWF certifies to the VA is based upon the University classification of enrollment policy applied to a standard term. The VA refers to the adjusted full-time credit hour for non-standard terms as "equivalent credit hours". For students subject to Chapter 33 certification, VA will calculate the rate of pursuit based upon the equivalent full-time that UWF certifies for the term and will determine the sum of training time for overlapping terms.
Standard Term Reporting *
The Training Time or Rate of Pursuit Chapter 33 that UWF certifies to the VA is based upon the University classification of enrollment policy applied to a standard term. For standard terms, the following is considered full time for each individual Term within the Semester for reporting to the VA:
Term 1 6 semester hours
Term 2 3 semester hours
Term 3 3 semester hours
Term 4 3 semester hours
Non-Standard Term Reporting *
A Non-Standard term is any term not listed in the academic catalog as part of term 1, 2, 3, or 4.
For Non-Standard Terms, the below table shows the UWF "equivalent credit hours" based upon the total number of weeks in a term. (Rounding is in accordance with VA guidelines).
Graduate students receiving VA Educational Benefits enrolled in a (non-standard) part-of-term in a semester will have their training time determined and reported to VA according to the Graduate Training Time chart below.
|Weeks in the Term||Full Time Equivalent Semester Hours||3/4 Time Equivalent Semester Hours||1/2 Time Equivalent Semester Hours||Less than Half Time Semester Hours|
Graduate Enrollment Classification that the UWF Registrar reports to the National Student Clearinghouse (NSC) is based upon total grad hours enrolled in the semester. Note that VA certifications are based equivalent hours for each individual term, and the Registrar certifications are based upon total hours in each semester.
Changes made to Non-Standard Term Enrollment Status Policy information effective September 8th, 2020.
The University of West Florida is approved by the Florida Department of Veterans Affairs (VA) for the education of veterans, active duty personnel, reservists, and eligible dependents under current law. The Military and Veterans Resource Center (MVRC) (uwf.edu/mvrc) is the point of contact for students receiving benefits from the VA. The office has a professional staff augmented by Transition Coaches, School Certifying Officials, a Mentor Coordinator, and a VetSuccess on Campus Counselor to assist in providing information about entitlements, filing claims to the VA, and certifying enrollment. The MVRC monitors the academic progress of students receiving VA educational benefits. Students who receive benefits are subject to different academic regulations and should be aware that auditing courses, enrollment status, withdrawals, repeating courses, changing degree programs, adding majors and minors, grade forgiveness, and other actions may affect eligibility for educational benefits. Contact the UWF MVRC for more information (firstname.lastname@example.org or 850-474-2550).
The University of West Florida is an approved participating Yellow Ribbon Institution for the 2020-2021 catalog year. The Yellow Ribbon program is designed to help Non-Florida Residents cover the cost of their education that exceeds the in-state tuition and fees. It is only available to those individuals eligible for the maximum benefit rate (100%) of the Post 9/11 GI Bill (Chapter 33), and also who are not eligible for the C.W. Young Veteran Tuition Waiver. Yellow Ribbon will be granted to the first 250 qualified students on a first-come, first served basis.
Congressman C.W. "Bill" Young Veteran Tuition Waiver Program
For students using VA education benefits (other than Chapter 31) who are honorably discharged veterans of the United States Armed Forces, the United States Reserves Forces, or the National Guard who physically reside in Florida, as well as their dependents currently using VA education benefits who are physically residing in Florida are eligible for a waiver of out-of-state fees. The student must submit the ”Veteran/ Veteran Dependent O/S Waiver Form” online via MYUWF (my.uwf.edu) and upload a copy of the Department of Defense Form 214 (DD-214; veterans only), Certificate of Eligibility (COE; dependents only), documentation of their residence, and completed Veteran/ Veteran Dependent O/S Waiver Form. Students will remain eligible under the waiver as long as they are continuously enrolled at UWF. Dependents must be actively using benefits to remain eligible. For students using Chapter 31 benefits, in-state tuition is automatically granted if living in the State of Florida regardless of your residency classification. Please notify VSOC if your residency is listed as a Non-Florida resident (850-474-2550).
VA STEM Scholarship
This program is for Veterans and Fry Scholars seeking an undergraduate STEM degree or who have earned a STEM degree and are seeking a teaching certification.
Courses Not Eligible for Benefits
Students using VA education benefits will receive an automated email whenever they enroll in a course that does not meet their degree requirements. The email will give them directions to contact their advisor and what they can do if the course can be used for graduation.
Courses not meeting University requirements for graduation cannot be certified to the DVA for benefits payment. Although not all-inclusive, the following list reflects types of courses that will not be certified to the DVA:
- Courses not on the student’s degree audit or Program Description Sheet (PDS), unless an addendum is provided before the last day of the drop/add period;
- Repeated courses that have been previously completed with a grade of “D-” or higher unless the student’s program requires a higher grade; this includes courses transferred from other colleges;
- Courses taken to fulfill requirements at another institution unless a transient authorization is received;
- Courses taken on an audit or noncredit basis or courses in which the permanent grade is “non-punitive,” e.g., “W” or “V”;
- Courses for which an “I” was assigned, but not changed to a letter grade (A through F) within one year of the completion of the semester; in this case, the VA will be notified retroactively;
- Remedial & deficiency courses;
- Distance Learning classes designed for career enhancement or continuing education.
The VA 85/15 Rule
The VA 85/15 calculation was created by VA to ensure that the education benefits of Veterans were not being spent under fraudulent circumstances. The 85/15 provides the VA the confidence that an education program is legitimate if at least 15% of students in the program do not receive VA education or full institution scholarships. The MVRC tracks the 85/15 for each UWF program to ensure compliance and notifies the student and institution should compliance for a particular program become an issue, subject to the VA regulation exceptions.
Tuition Assistance (TA) Vouchers & DoD/Service Civilian TA
Submit completed and approved Tuition Assistance (TA) Vouchers to the MVRC (email@example.com or 850-474-2550) before the end of regular registration (day before classes begin). Make sure that the dates on your TA voucher match the dates for the course(s) that you are enrolled in. If you have courses in more than one term within the semester (see Part-of-Term Courses), you will need to submit a separate TA Voucher for each term. VOUCHERS WITH INCORRECT DATES OR COURSE INFORMATION CANNOT BE PROCESSED.
TA vouchers can be submitted by:
Fax: (850) 474-2671 (Attn: Certifying Officials)
Mail: UWF MVRC, Attn: Certifying Officials, 11000 University Parkway, Building 38, Room 147, Pensacola, FL 32514
VA Tuition Deferment
Beginning Aug 1, 2019, VA students using Post 9/11, Chapter 33 or Voc. Rehab, Chapter 31 benefits ONLY will be issued a 90-day deferment in accordance with Public Law 115-407 sec. A 103. This Tuition Deferment will be granted to avoid the assessment of late fees, denial of access to classes, libraries, or other institutional facilities, or the requirement to borrow additional funds due to the delayed VA disbursement of funding. Students must provide approved VA documents (1905 or TEB+1990E, 1990, 1995, or Certificate of Eligibility, (COE)) to qualify for the deferment and submit an Enrollment Certification Form. Students will be granted the deferment for each term enrolled within a semester starting on the first day of the class or when tuition and fees are submitted. If students are rated at less than 100% eligibility for their Chapter 33 Post 9/11 benefits, a different deferment will be placed for the remaining portion and will be owed at the end of that deferment. Refer below for further guidance:
VA students are provided a VA Tuition Deferment to reduce/prevent student late fees and from being dropped from classes for non-payment. VA status is determined by individuals who have submitted a request to use VA benefits by submitting an ECF via MyUWF (my.uwf.edu) and provided proof of VA benefits with one of the following VA application forms (1990, 1990e, 1995, 5490, 5495).
Deferred payment status for tuition and registration fees may be granted upon application by the student according to the following: 1) the University reserves the right to deny deferral status to students who have established an unfavorable credit rating, 2) students receiving financial aid are ineligible for tuition deferments, 3) deferral eligibility is granted to students receiving veterans’ educational assistance benefits from federal or state assistance programs if aid is delayed in transmission to the student due to circumstances beyond the student’s control, 4) veterans and other eligible degree-seeking students receiving benefits on active duty and under Chapters 30, 33, 35, 1606, and, U.S.C., are eligible for one deferment each academic semester and, 5) a 90-day deferment will be issued in term 1 for the spring and fall semesters and a 30-day deferment will be issued for summer and mini-terms.
An additional deferment extension may be issued if there is a delay in the receipt of benefits, provided the extension is requested by email to firstname.lastname@example.org prior to the deferment due date and not after the last day of the semester.
VA Deferments for Chapter 30, 1606, 35 and Chapter 33 Students Without COE
|Semester (Year)||1 Term||2 Term||3 Term||4 Term|
|Fall 2020||Nov 22||Sep 23||Nov 18|
|Spring 2021||Apr 10||Feb 10||Apr 14|
|Summer 2021||Jun 08||Jun 08||Jul 23||Jul 07|
Tuition and fees must be paid by the last day of a semester. VA deferments DO NOT extend beyond the posted semester dates.
A veteran may request a deferment (promissory note) via their VA Enrollment Certification Form (ECF) found in MyUWF (my.uwf.edu). Failure to make payment by the deferment due date will result in a $100 late payment fee (this fee is not covered by VA benefits). Students who do not make payment or request a deferment may be removed from classes for non-payment. Students who are removed due to non-payment may appeal for reinstatement and will be assessed a $200 reinstatement fee (this fee is not covered by VA benefits). Any change in a VA deferment to a National Guard or other military billing status after the fee payment deadline will result in the assessment of the late payment fee of $100.00. A University withdrawal does not cancel the veteran's responsibility to pay the tuition and fees owed. A veteran must submit a fee appeal explaining the circumstances behind the request. This is not an automatic approval.
The Purple Heart Waiver provides a tuition and fee waiver for Florida military veterans who received a purple heart OR combat decoration that is "superior in precedence." Purple Heart, Bronze Star (must be "V" designation or device), Distinguished flyer cross, Legion of Merit (must be "V" designation or device), Silver Star, Air Force Cross, Distinguished Service Cross and Medal of Honor. To apply for the waiver, go to MyUWF (https://my.uwf.edu/) to fill out the Military Honor Waiver.
Advance payment of VA benefits may be available to new students and those students who were not enrolled in the previous semester. Applications should be made through the MVRC no later than 45 days before the first day of classes of the anticipated enrollment semester.
Active Duty, DoD Civilian, Military Spouse
Active Duty Non-Resident Waiver
According to Florida Statute Title XLVII, K-20 Education Code, Chapter 1009.26 Educational Scholarships, Fees and Financial Assistance, Section (14)(a): All active duty members of the Armed Forces, who are not residents of Florida and who are residing or are stationed outside the state of Florida, shall have all non-resident tuition and fees waived by the university. To apply for this waiver, contact the UWF MVRC (email@example.com or 850-474-2550).
Active Duty and Active Duty Dependents Residing in Florida
Active Duty Military and their dependents stationed in Florida are eligible for temporary residency for tuition purposes. For more information, contact the UWF MVRC (firstname.lastname@example.org or 850-474-2550).
Military Active Duty and Civilian General Tuition Assistance Information
Service members and civilians of the U.S. Armed Forces may be eligible for the Tuition Assistance (TA) programs which pay for voluntary higher education. General military tuition assistance information is available from the Military Tuition Assistance Information Center (http://www.militaryta.com). Tuition assistance information for each specific service is available at the following websites:
- USAF*: https://www.my.af.mil/gcss-af/USAF/ep/home.do
- NAVY*: https://sas.ncdc.navy.mil/login/sasdeersvalidation.aspx?RedirectUrl=https://myeducation.netc.navy.mil/webta/
- MARINES*: https://sas.ncdc.navy.mil/login/sasdeersvalidation.aspx?RedirectUrl=https://myeducation.netc.navy.mil/webta/
- ARMY*: https://www.goarmyed.com/
- National Guard for TA*: https://www.nationalguard.com/education
- Fl. National Guard for EDD*: https://edd.dma.myflorida.com/flng
* Due to DoD secure network firewalls, this site may not work in some browsers.
The Military Spouse Career Advancement Accounts (MyCAA – Spouse Tuition Assistance) is a Department of Defense program Program eligibility is limited to spouses of service members on active duty in pay grades E-1 to E-5, W-1 to W-2 and O-1 to 0-2 who have received approval for coursework while their military sponsor is on Active Duty military orders. Also eligible are spouses married to members of the National Guard and Reserve Components on Title X orders in these same pay grades. This scholarship assists military spouses in pursuing: licenses, certificates, and certification or associate degrees necessary to gain employment in high-demand, high-growth portable career fields and occupations.
Eligible spouses will need to submit an Education Training Plan (ETP) to their MyCAA advisor by uploading it to the MyCAA internet portal. To receive an ETP, please contact the MVRC at email@example.com citing the program you are seeking to enroll or are enrolled in, and the program start and end dates. Additional information can be found on the UWF MVRC MyCAA webpage.