Degree-seeking students are responsible for arranging appointments with their assigned academic advisors prior to registration. Degree-seeking students who are enrolling for their initial semester at UWF must meet with their advisor prior to registration to discuss degree plans and receive their advising PIN. Appointments can be made through the advising centers, academic departments, and the Emerald Coast campus. Degree-seeking students have priority for registration and enrollment.
The University of West Florida is committed to quality academic advising to assist all students in attaining their educational goals. The First Year Advising Center advises all freshmen students upon their first semester of enrollment. All students are encouraged to seek academic advising on a regular basis.
Holds preventing registration will be placed on the student record for one or more of the following reasons: incomplete admissions documents, financial obligations (parking tickets, library fines, etc.), administrative discipline, failure to comply with the immunization requirements, student athlete monitoring, etc. These holds must be removed prior to registration.
Students are able to view their grades, schedules, holds, and financial aid information in MyUWF. Students should contact the appropriate office and arrange for removal of any holds to register for classes and to receive official transcripts, grades, and diplomas.
Registration must be initiated prior to the first day of any given term within each semester to avoid the non-refundable late registration fee of $100.
A normal enrollment for undergraduates is defined as 15 semester hours per semester. To enroll for more than 18 semester hours in a semester, a student must have a completed Registration Drop/Add Form with the Maximum/Minimum Credit Hour Waiver portion filled out, along with the signatures of the student's academic advisor and the chairperson of the student’s major department.
The University of West Florida reports enrollment status based on the definitions listed below. Information on enrollment is reported through the National Student Clearinghouse and is available for the semester beginning the first week of classes.
|Full time||12 SH or more||12 SH or more|
|3/4 time||9-11 SH||9-11 SH|
|Half time||6-8 SH||6-8 SH|
|Less than half time||0-5 SH||0-5 SH|
Students participating in internships are not automatically considered full-time for the semester of their internship. The number of hours for an internship is based upon the credit hours granted for the internship.
Non-degree student's enrollment status is reported based on the level of the non-degree program.
Students enrolled in dissertation, thesis or cooperative education are considered full time regardless of the hours enrolled.
Students who withdraw are not considered enrolled in the course once the withdrawal has been processed, and enrollment status will be adjusted as of that time.
Students receiving Financial Aid should confirm requirements for financial aid eligibility.
Entering freshmen who have scored below State of Florida’s determined minimums on the ACT or SAT exams or the Postsecondary Education Readiness Test (PERT) are required to take preparatory courses at a state or community college in the appropriate areas before they may register at UWF for courses in those areas. Students are responsible for their transportation to and from the state or community college where they plan to complete the preparatory courses. Students must complete preparatory courses prior to or during their first 12 semester hours. Students scoring below the following minimums will be required to take preparatory courses:
|SAT||Math||460||Critical Reading||440||Critical Reading||460|
The student is notified of this requirement by mail prior to orientation and registration. Preparatory courses carry no college credit and do not count toward the 120 semester hours required for graduation. The Office of Undergraduate Admissions must be provided proof of a student’s successful completion of a preparatory course before the student can continue enrollment beyond 12 semester hours at UWF.
A prerequisite is a course in which credit must be earned prior to enrollment in another course. A corequisite is a course that must be taken concurrently with another course. A concurrent prerequisite may be taken either prior to or at the same time (concurrently) as another course. These requirements are included in the course search.
It is the student’s responsibility to review prerequisite and corequisite information as stated in the course description. Non-degree students should contact the academic department for permission to enter any course that requires a prerequisite. UWF reserves the right to cancel the registration of a student who does not meet the course prerequisites. A student whose registration is cancelled will be notified by the department via his/her UWF email account.
Unless otherwise stipulated by external accreditation agreements, students whose academic programs require courses in other disciplines shall be given the same access to those courses as students in those majors.
Students who wish to study or do research under the direction of a faculty member for topics or areas not detailed in regularly scheduled courses may make arrangements for such study as a directed independent study. Credit hours and requirements are determined by the director of the study. Registration requires the approval of the faculty member who will supervise the study and the student’s advisor, and completion of the Variable Credit Hour Registration form. In the College of Business, all directed independent studies also require the approval of the appropriate department chair. Directed studies are available for approved subject area prefixes and levels and are designated by the last three digits of the course number. For example, ARH 4905 designates a senior level directed independent study in art history.
Courses at the 5000 level may apply to either a graduate or undergraduate degree program; however, a student may not receive both graduate and undergraduate credit for the same course, and the course may only be used for one program. With approval from their advisor, juniors and seniors may enroll in 5000 level courses that will be included in their undergraduate program. Except in unusual cases, undergraduate students are restricted to 5000 level courses. Only undergraduate students who have maintained a “B” average in courses numbered 3000 and above are permitted to enroll in graduate courses. For specific course requirements, students should contact the major department and refer to graduate course requirements in the catalog.
A 6000 level course may not be included in an undergraduate program. Students enrolled in a combined bachelor’s and Master’s degree program may apply up to 12 semester of approved graduate courses (5000 or 6000 level) to both the undergraduate and graduate degree program. See the section on Combined Bachelor’s/Master’s Degree Programs in the Graduate Catalog. Undergraduate students who are within 30 semester hours of completing requirements for a bachelor’s degree may enroll in 6000 level courses with the permission of their advisors and course instructors, provided their records indicate they have applied for a graduate program or have been admitted by an academic department to an approved combined bachelor/master’s program. Undergraduate students may register for up to 10 semester hours in graduate courses for graduate credit; permission must be granted in writing from the appropriate college dean.
Graduate level fees are assessed for all graduate level courses regardless of the student’s classification.
The University of West Florida is a participating member of the SREB’s Electronic Campus, which is a marketplace for courses and programs offered by colleges and universities through electronic methods. Over 200 colleges and universities offer courses through SREB Electronic Campus, enabling students across the South to take courses without leaving their hometowns. All courses are offered by accredited colleges and universities in the Southern Regional Education Board states and exceed the Principles of Good Practice developed by the SREB Electronic Campus. Students may access the SREB Electronic Campus through the Internet at electroniccampus.org. SREB Electronic Campus member states are Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Virginia, and West Virginia.
At the time of initial registration for each semester, undergraduate students may elect to take a course on the pass/fail basis. It is the responsibility of the student to understand the restrictions and implications surrounding usage of Pass/Fail grades.
The pass/fail option may not be used for any University or departmentally required course. Students should see their advisors for advice of courses to be taken on the pass/fail basis. Courses taken with the pass/fail option may not be used to fulfill General Studies requirements, other University requirements, or to fulfill the student’s intended major requirements. However, the foreign language admission requirement may be taken on the pass/fail option.
No more than six semester hours or two courses (whichever is greater in credit) per degree may be taken on the pass/fail basis. A failed course taken on the pass/fail basis counts as part of the maximum six semester hours and is computed in the GPA. Courses graded only on a satisfactory/unsatisfactory basis are not considered as part of the allowable 6 semester hours of pass/fail.
Students may change from the pass/fail system in any course to the conventional letter grade system before the end of the tenth week of a fall or spring semester (see Academic Dates and Deadlines for summer semester and short term dates). Courses changed from the pass/fail grading system to the conventional letter grade system prior to the published deadline do not count as part of the six semester hours or two courses permitted to be taken on the pass/fail basis.
Students may choose to audit a course at the time of registration. Instructors are not required to grade work of students auditing a course. No credit is earned for an audit course. Students may change from the audit to the conventional letter grade system on or before the end of the fourth week of a fall or spring semester (see Academic Dates and Deadline for summer semester and short term dates). Students must have the instructor's permission to change to an audit after the end of the drop/add period. Out-of-State fees are not assessed for audit courses. Out-of-State students changing from audit to the conventional letter grade system will be assessed out-of-state fees.
Class schedule changes (drop and add) may be processed once a student has initially registered through the end of the scheduled drop/add period. Students may choose to change their class schedules on MyUWF. If the drop/add results in an increase in fees, the student must pay the additional fees as assessed by the fee payment due date. Any refunds of fees due to dropping a course prior to the end of the drop/add period will be issued by the Cashier’s Office. Appeals to the drop/add period should be addressed to the Office of the Registrar.
Students are not permitted to drop their last remaining course using the online portal. Students may cancel registration (last remaining course will be dropped) by notifying the Office of the Registrar in writing prior to the last day of drop/add. Students who cancel their registration within this time frame are not liable for tuition or fees.
The University may cancel the registration of a student whose fees are not paid or who has not received authorized deferred payment status as of the close of the fee payment period. Students are responsible for reviewing registration and account information in MyUWF.
Students are required to pay an excess hour surcharge for each credit hour in excess of 120% (students who began enrollment Fall 2009-Summer 2011), 115% (students who began enrollment Fall 2011-Summer 2012), or 110% (students who began enrollment Fall 2012 and later) of the number of credit hours required to complete the baccalaureate degree program in which the students are enrolled. Students whose initial enrollment at any institution of higher education beginning Fall 2009 and later may be assessed excess hours fees if they exceed the number of hours required for the degree program. Students whose initial enrollment in any institution of higher education is prior to Fall 2009 are exempt from excess hours. See Excess Hours information for specific excess hour fees.
The following credit hours are included when calculating:
Credit hours earned under the following circumstances are not calculated as excess hours:
Florida public institutions are required to implement a repeat course surcharge for students who take a State-funded undergraduate course for the third time. Students taking the same course for the third time at UWF are subject to an increased matriculation fee of 100% of the cost of instruction. Exceptions may be made for individualized study, courses that are repeated as a requirement of a major (i.e. major requires student enroll multiple times), and courses that are intended as continuing over multiple semesters. The repeat of course work more than two times to increase grade point average or meet minimum course grade requirements is subject to the surcharge (see Tuition and Fees section). Appeals should be addressed to the Office of the Registrar.
After the drop/add period, a student may withdraw from an individual course(s) while remaining in other course(s) through approximately the tenth week of instruction of any fall or spring semester*. A grade of “W” will be assigned during this period. Refunds are not issued for individual course withdrawals. Students may process withdrawals online through the "Registration Menu" app in MyUWF.
Students are encouraged to consult with their advisor prior to withdrawing from classes and to contact the Office of Financial Aid and the Cashier’s Office for questions regarding fee liability or financial aid awards. Students who withdraw are not enrolled in the class as of the date the withdrawal is processed. Enrollment status (i.e. full-time, part-time) will be adjusted based on the date of withdrawal. Withdrawals count as an attempted course for repeat course surcharges and excess hours. Individual class withdrawals may not be processed after the published deadline(s) in the Academic Calendar. Students who do not officially withdraw will be assigned a standard letter grade reflective of the performance in the course. See Late Withdrawal Policy below.
Students should contact the Office of the Registrar to withdraw from their final course (considered an University Withdrawal). Students withdrawing from all courses prior to the end of the 10th week* of a full semester will receive a grade of “W”. Withdrawals from all courses during the first four weeks receive a partial refund. Withdrawals after the 10th week of a full semester are considered only by appeal.
Withdrawal from all courses does not prevent registration for future terms. Students are not required to apply for readmission unless they have not enrolled at UWF for three or more consecutive academic semesters (including summers). Students are encouraged to consult with their advisors before withdrawing from classes and to contact the Office of Financial Aid and the Cashier’s Office for questions regarding fee liability or financial aid awards. Students who withdraw from all classes are considered not enrolled as of the date the withdrawal is processed. Enrollment status will be adjusted based on the date of withdrawal.
To qualify for a medical withdrawal, the student is required to complete and submit the Medical Withdrawal Form with supporting documentation to the Dean of Students office (DSO), Building 21/Room 130. Medical documentation is needed from a physician, counselor, or other licensed health care provider and should include: the date(s) of treatment, the nature of the illness/injury; indicate whether the illness or injury is severe enough to necessitate a withdrawal for the current or prior semester.
The DSO will review the documentation and determine whether the criteria for a medical withdrawal have been met. The student will receive email notification once the decision has been made. The medical withdrawal process normally takes 10 to 14 working days.
Questions regarding the medical withdrawal process may be directed to the Dean of Students office or the Office of the Registrar.
In the case of a student called to active duty military service or change of orders due to military conflict within the semester, the student must contact the Office of the Registrar and provide a copy of military orders. Upon receipt of orders, students will have the option of withdrawing with a complete refund, withdrawal with a grade of “W”, or accepting incomplete grades to allow the student to complete the courses at a later date. Students will be asked to notify the University of the desired option.
The transcripts of students who have contacted the Office of the Registrar as stated above and are subsequently withdrawn, awarded refunds, or given incomplete grades will be annotated with appropriate statement indicating action taken was due to military active duty service.
A request for a late withdrawal (individual class or university, past the published deadlines) is considered an appeal for a waiver of a university policy or regulation and must be reviewed by the Academic Appeals Committee. Final authority for waivers of academic university regulations rests with the Academic Appeals Committee. The Office of the Registrar reports the Committee's decision and has no authority to influence any decision.
Withdrawal appeals may be approved only for the following reasons (which must be documented):
Students who are requesting a withdrawal appeal must submit the following in order for the appeal to be considered by the Academic Appeals Committee:
Fee appeals should be addressed to the Cashier's Office in Building 20. Appeals will considered by the Fee Appeals Committee for documented, extenuating circumstances.
Students may be allowed to withdraw from a course or the University (all courses) with a full refund of tuition fees for the following situations (documentation required):
Withdrawal from courses at the University does not automatically relieve the student from fee payment liability in the case of deferred payment status such as VA notes, tuition loan notes, and financial aid pending status.
Students in a deferred status should consult the Cashier’s Office regarding fee liability.
* See the Academic Calendar for specific deadlines including summer and short term dates.
Reinstatement for cancelled registrations is not automatic. To be considered for reinstatement after the deletion of courses for non-payment requires approval of the Office of the Registrar. The student must submit an appeal to the Registrar outlining the reason for the request for reinstatement. If the reinstatement is approved, the student must make payment of all registration fees for the identical classes for which registration was previously canceled, the $100 late registration fee, the $100 late payment fee, and payment of all delinquent liabilities. Appeals for reinstatement are submitted to the Office of the Registrar. The Appeal for Reinstatement after Removal for Non-payment form is available through the Office of the Registrar home page.
Exams are scheduled during the Final Examination week during the fall and spring semesters. It is the student's responsibility to review the final exam schedule and know when/where the exam will occur.
Final exams for summer are scheduled by the instructor.
Final examinations may be scheduled on Saturday. It is the student's responsibility to review the final exam schedule and know when/where the exam will occur (see the Academic Dates and Deadlines). The final exam schedule can be found here.
State of Florida employees classified as permanent full-time employees may be allowed to register on a space-available basis at the University for a maximum of six semester hours of tuition-free courses per semester. State of Florida employees include employees of the executive, legislative, and judicial branches of state government. Persons employed by state universities, community colleges or school districts are not eligible for a State Employee Tuition Fee Waiver. Effective Fall 2013, the following fees, where assessed, will not be covered by the state employee waiver:
See tuition and fees for specific amounts. Students will be responsible for the payment of these fees by the designated fee payment date.
Admission, readmission, and registration information may be obtained by contacting either the Office of Undergraduate Admissions or the Office of the Registrar. Students using the state employee fee waiver may register beginning the first day of classes (drop/add period). Late registration fees will be waived by the Office of the Registrar when the waiver form is submitted. Since registration is on a space available basis, waivers will not be applied to any course for which the student is registered prior to the first day of classes. Permission to enter a closed class is not permitted for state employee registrations. State employees attending the Pensacola campus are required to purchase a Nautilus Card and parking decal. Waivers may not be used for the following types of courses:
State employee waiver forms must be submitted to the Office of the Registrar no later than the close of the drop/add period. It is the responsibility of the employee to ensure that the waiver form includes the appropriate courses for which a student is registered. When necessary, the student must contact the employing agency for a corrected or a supplemental waiver form for courses not included on the original waiver form. It is suggested that alternate courses be included on the original waiver form in case an employee may not be able to register for one or more requested courses. The waiver form will not be processed if a state employee pre-registers and then submits a waiver form for the pre-registered course(s) after the fact. Specific details and forms are available on the State Employee Waiver website.
U.S. citizens, permanent resident aliens, or legal aliens granted indefinite stay by INS, who are 60 years old or older and who meet the Florida residency for tuition purposes may enroll in courses under the State of Florida’s Senior Citizen Tuition Fee Waiver program. A Florida “resident for tuition purposes” is a person who has established and maintained legal residency in Florida for the previous twelve-month period. Courses taken by senior citizens under the Senior Citizen Tuition Fee Waiver are on an audit basis. No academic credit shall be awarded for attendance in classes for which fees are waived. Waiver of fees is not authorized for the following kinds of courses:
The free course benefit may be used on a space available basis only. Students may not pre-register for courses for which they plan to use a Senior Citizen Tuition Fee Waiver. The waiver form will not be processed if a senior citizen pre-registers and then submits a Senior Citizen Tuition Fee Waiver Form for the pre-registered course(s) after the fact. Students attending classes on the Pensacola campus must purchase a Nautilus Card and parking decal. Students should contact the Office of the Registrar or visit the Senior Citizen Waiver website for detailed information.
The Transient Student Application is available online through FLVC.org. It is designed for degree-seeking UWF students who have permission to enroll in courses at another Florida Public University or College. A student under academic suspension is not eligible to submit a transient student application. Transient students may need to complete and submit additional information such as an Admissions application or transcripts prior to registration. Contact the institution at which you intend to enroll in courses for institutional policies regarding transient students. UWF students should consult with their advisors prior to enrolling in any courses at other institutions. Courses completed as a transient student are evaluated as transfer courses upon receipt of an official transcript. An online tutorial is available to students for assistance through the process.
Students enrolled in a degree program at another institution may register for courses at UWF as non-degree students. Students registering as transient students who are attending Florida public colleges and universities should submit a transient student application via FLVC.org. Incoming transient students are not eligible to receive financial aid from the University of West Florida. It is the student’s responsibility to request official transcripts to be sent to their home institution. For additional information, contact the Office of the Registrar. Transient students are not permitted to register until the non-degree student registration period. See Academic Dates and Deadlines for specific dates.
UWF students enrolling in courses at another institution through a consortium agreement should contact the UWF Financial Aid Office for additional information. Students are responsible for having official transcripts sent to UWF upon completion of coursework.
Students may participate in a variety of international learning experiences. Information about international exchange programs is available through the Office of Diversity and International Education and Programs. Further information is available at uwf.edu/intered.