The Office of the Registrar maintains the official academic records of all students and course registrations for currently enrolled students. Students are encouraged to contact the Registrar's Office with questions concerning academic policies and procedures of their current registration, enrollment, or academic records. Registration dates are published in the Academic Calendar.
The faculty, administration, and staff share a responsibility to provide accurate information and effective advice. The Division of Enrollment Affairs is responsible for providing students, faculty, and other advising staff with accurate information in the Catalog, Navigation Guide, and other publications.
The academic advisors in the College of Arts and Sciences, College of Business, and College of Professional Studies are responsible for acting as a resource to provide students with timely and accurate information on University-wide requirements, policies, procedures, and referrals to appropriate services.
The dean of each college and chairperson of each department ultimately are responsible for ensuring that academic advice is available and accessible to all students within the college or department.
Students ultimately are responsible for knowing and fulfilling all University, college, and program requirements for graduation. Students should use the Catalog, advisors, and other resources for information.
UWF prepares students for current and future business and life applications using basic technology. Each UWF student is expected to do the following:
Student use of UWF information technology resources is governed by the Computing Resources Usage Agreement and the Student Communications Policy. (See the My Account app in MyUWF). The University uses e-mail for both formal and informal communication with students. Each student, upon enrolling, is issued a UWF e-mail account (Gmail). All students are expected to regularly check their UWF e-mail account for University business and official University communications. UWF accounts remain the property of the University of West Florida. Students should expect that instructors may request assignments be completed on a computer and/or be turned in via e-mail rather than printed. Instructors should ensure that basic assignments can be completed using software packages currently available in MyUWF or eDesktop.
MyUWF is the University’s secure, single entry point for fast and easy access to web-based services. Students may register, withdraw, drop and add classes, view their account balance, view grades, and more through MyUWF. Upon enrollment, each UWF student automatically receives a MyUWF account. To access MyUWF, students must activate their “new user” account from my.uwf.edu. Students manage their account and services from the My Account app in MyUWF. Students are responsible for information and actions taken through MyUWF.
Each student should be aware of the deadline dates in the current official Academic Calendar as published on the UWF Registrar's website. The Academic Calendar contains deadline dates for admission applications, changes in residency status, class registrations, fee payments, course scheduling changes (drop/add), course withdrawals, thesis and dissertation submissions, and graduation applications.
Graduate students should obtain from their colleges and departments a detailed list of deadlines for the programs in which they are enrolled. Appeals related to deadlines for registration, drop and add, and other academic deadlines as published in the Academic Calendar should be addressed to the Office of the Registrar.
Enrollment is defined as consisting of three major components:
Application: Students provide information requested by the University for purposes of establishing and administering academic and financial relationships that exist between the University and its students.
Registration: Students register for courses and provide information needed to assess fees and tuition.
Payment of Fees: Students must pay all assessed tuition and other special fees and satisfy all due and/or delinquent amounts payable to the University.
Students who withdraw will be considered no longer enrolled at the time of withdrawal.
The classifications for graduate students are the following:
MASTERS: A student admitted to a master's program and completing work at the master's level.
SPECIALIST: A student admitted to a specialist program and completing work at the specialist level.
DOCTORAL: A student admitted to the doctoral program and completing work at the doctoral level.
NON-DEGREE STUDENT: A student who currently is not a candidate for a degree or diploma.
The non-degree classification at the graduate level is used only by those students who have completed a baccalaureate degree and who will not be working toward a graduate degree at UWF. Successful completion of courses in this classification does not provide a basis for degree status.
Graduate students may apply a maximum of 12 semester hours completed as a non-degree seeking student toward a graduate degree once admitted into a graduate program. Students should contact Graduate Admissions for more information concerning this process.
Non-degree students are subject to the student policies stated in the Catalog and Student Handbook and Planner. Non-degree students should review the Student Educational Records section to understand privacy information. Course work completed as a non-degree student will be included in the respective graduate level (master's, specialist, doctorate) GPA, determined by the level of the course. International students in F-1 status should consult with the Director of the International Student Office regarding enrollment as a non-degree student.
All Pensacola campus students are required to purchase a Nautilus Card. Parking a vehicle on campus requires a parking decal which may be purchased online. Contact the Cashiers Office for information. Compliance with the immunization policy is required prior to registration. Contact the Division of Student Affairs for information. To be considered for degree status, students must contact the Graduate School and complete the required application. Returning non-degree students who do not maintain continuous enrollment must file a new non-degree student application in the Graduate School. The non-degree student registration period begins approximately two weeks prior to the first day of classes for the semester – see the Academic Calendar for specific dates.
Graduate degree-seeking students who wish to change to non-degree status will complete the non-degree student application in the Graduate School and submit an additional statement in writing indicating that a degree from UWF will no longer be pursued.
The Academic Common Market is an interstate agreement among southern states for sharing academic programs. Participating states enable their residents who qualify for admission to enroll in specific graduate programs in other states on an in-state tuition basis. Arrangements traditionally are limited to unusual programs or programs not offered within the state of residence. To enroll as an Academic Common Market student, an applicant must obtain certification from the common market coordinator in the student’s home state.
The Academic Common Market serves residents of the following 15 southern states: Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Mississippi, Oklahoma, South Carolina, Tennessee, Texas, Virginia, and West Virginia.
Students must be admitted to the appropriate degree program by the Graduate School, and the letter of certification must be received in the Office of the Registrar before the first day of classes for the effective term. Information on the state authorization of programs, the identity of the coordinator for a particular state, and UWF programs affiliated with the Academic Common Market can be found at http://www.sreb.org/page/1304/.
Academic Standing serves as the formal notice of a student's academic progress in terms of the University’s expectations for a successful academic career. Students are expected to maintain a minimum grade point average (GPA) on all work attempted at The University of West Florida. The rules are intended to define the University’s academic expectations, alert a student of the need to improve academic performance, and give them an opportunity to meet the University’s academic expectations. Academic standing rules apply to all students, including non-degree students.
Students are advised that these are minimum GPA requirements for continuing at the University; to meet program graduation requirements, higher grade point averages may be needed.
Academic Standing rules are applied at the end of each semester after grades are submitted. At the end of each primary semester (Term 1) the Academic Standing is calculated. This calculation is based on the cumulative GPA hours and UWF (Institutional) cumulative GPA. Academic Standing is calculated at the career level (i.e. Undergraduate, Masters, Specialist, Doctoral), not at the program level.
Masters and Specialist students are expected to maintain a 3.0 or higher cumulative UWF GPA. Students are considered to be in good academic standing when the academic status is listed as Good Standing.
Masters and Specialist level students will be placed on probation at the completion of the semester during which the cumulative UWF GPA falls below 3.0. A grade of “S” (satisfactory) is not considered in the evaluation of academic standing. Students will be notified of any change to their academic status by their department.
Graduate students on probation are required to attain a cumulative UWF GPA of 3.0 upon completing the next semester of enrollment.
With the approval of the department chairperson and college dean, a student on probation in a graduate program may apply for admission to another graduate program provided requirements for admission to that program are met. Applications must be processed through the Graduate School.
Students must be cleared from academic probation in order to be eligible to graduate.
Masters and Specialist students not achieving a cumulative UWF GPA of 3.0 within the probationary semester will be suspended from the program. Written notification will be mailed by the department to the student. The academic department and college dean have the prerogative to continue a student on probation as determined by the student’s individual circumstances and potential for academic success.
With the approval of the department chairperson and college dean, a student suspended from a graduate program may apply for admission to another graduate program provided requirements for admission to that program are met. Applications must be processed through the Graduate School.
Students suspended from a graduate program may petition for reinstatement after the lapse of one academic semester during which the student is not enrolled at UWF. Written evidence of eligibility must be submitted to the college dean. Graduate students on suspension may submit a written appeal to the college dean who may refer the matter to the college Academic Standards Committee. If reinstatement is approved, and if the student fails to achieve a semester GPA of higher than 3.0 within the semester of reinstatement, the student will be dismissed from the program. If the student achieves a semester UWF GPA of higher than 3.0, but the cumulative UWF GPA is less than 3.0, the student will continue on academic probation following the probation rules.
Students not attending UWF the previous three semesters must file an application for readmission with the Graduate School.
Doctorate students are expected to maintain a 3.25 or higher cumulative UWF GPA. Students are considered to be in good academic standing when the academic status is listed as Good Standing.
A student’s degree program GPA must be at least 3.25 (on a 4.0 scale) for all courses taken at UWF. No grades of “C+” in the major courses and no grade of “D” may be counted toward the Doctor of Education degree. A grade of “S” (satisfactory) is not considered in the evaluation of academic standing. Students who do not maintain a cumulative UWF GPA 3.25 are placed on academic probation. Specialization areas may have additional requirements regarding acceptable letter grades for major courses that are counted toward the Ed.D. degree. Graduate students on probation are required to attain a cumulative UWF GPA of 3.25 upon completing the next academic semester, following the date which the student was placed on academic probation. Students not achieving this requirement will be suspended from the program. The academic department has the prerogative to continue a student on probation as determined by the student’s individual circumstances and potential for academic success.
Students who do not achieve a cumulative UWF GPA of 3.25 within the probationary semester will be suspended from the program. Departments may make exceptions to this rule based on individual hardships and potential for academic success. Students should consult the Ed.D. Program Office for requirements for the Preliminary Examination and continued enrollment in the program.
Students suspended from a graduate program may petition for reinstatement after the lapse of one academic semester during which the student is not enrolled at UWF. Written evidence of eligibility must be submitted to the college dean. Students on suspension may submit a written appeal to the college dean who may refer the matter to the College Academic Standards Committee. Students who are suspended must submit an appeal within the 12 month or three semester period following notification of suspension. Students who do not submit an appeal within the 12 month period must reapply to the program through the Graduate School. Readmitted students are responsible for the degree requirements in effect at the time of reapplication.
Non-degree students are subject to the same academic standards and review procedures as students admitted to graduate degree programs based on the level of the student (masters, specialist, doctorate levels).
The Accelerated Bachelor's to Master's (ABM) programs allow high-performing undergraduate students at the University an opportunity to complete the requirements for both the bachelor's and master's degrees at an accelerated pace. Undergraduate students in an ABM program may apply up to twelve (12) graduate (5000-6000 level) credit hours towards the completion of both the bachelor's and master's degree requirements.
Refer to the Admissions General Information section of this Catalog for criteria for admission to an ABM program.
Students who are enrolled in the ABM program are not eligible for graduate assistantship positions until they complete the bachelor's degree.
A student may at any time withdraw from an approved ABM program by informing the undergraduate and graduate advisor(s) in writing. A student who withdraws from the ABM program without finishing can not use any completed graduate courses in future master's degrees at the University if the courses are used towards the completion of the undergraduate degree.
Advancement to candidacy may be required by some departments. This is a separate step from admission to graduate studies. Students are responsible for determining the requirements in each area of study by consulting with the department chairperson.
The catalog year for a graduate student's program will be the catalog year in effect at the time of initial enrollment as a degree-seeking student. Those students who do not change their program, specialization, or track and who maintain continuous enrollment at the University have the option of following the catalog in effect at the time of initial enrollment as degree-seeking students or the catalog in effect at the time of graduation. Students who elect to change their program, specialization, or track (either through a new application or through a track change request) have the option of following the catalog in effect at the time of the new application or program, specialization, or track change or the catalog in effect at the time of graduation.
Students who do not maintain continuous enrollment and who are readmitted to the University after non-enrollment of three consecutive semesters (summer semester included) have the option of following the degree program outlined in the catalog in effect at the time of re-enrollment as degree-seeking students or the catalog in effect at the time of graduation.
Refer to the General Readmission section of this Catalog for information.
The University offers a variety of certificate programs to pursue as a stand alone certificate, to complete in conjunction with a graduate degree, or to take for professional development. Requirements are determined by the academic department offering the certificate. Upon approval and notification to the Office of the Registrar from the academic department, awarding of a certificate is listed on the transcript. Actual certificates of recognition may or may not be issued by the academic department. Contact the academic department offering the certificate program for more information, including application procedures. Click here for the listing of certificate programs in this Catalog.
Graduate students desiring to pursue a new graduate program must complete a new application for graduate admission. Contact the Graduate School for further information.
Faculty in individual specialization areas review, approve, or deny admission of students who apply to a selected area. A student is admitted into the Ed.D. program when a specialization area admits a student into the specialization. Students admitted and enrolled in course work in the Ed.D. program, choosing to change their specialization area, must reapply for admission to the Ed.D. program through the Graduate School. Students must complete requirements in effect at the time of admission.
The University expects students to take full responsibility for their academic work and academic progress. To progress satisfactorily, students must meet the requirements of each course for which they are registered. Successful work depends to a large extent on regular class attendance.
Class attendance is regarded as an academic matter. Each faculty member will provide a written attendance policy to each class within the first week of classes. The use of attendance records in grading and handling of any excuses for absences is left to the discretion of the faculty member responsible for the course, subject to the guidelines given below:
It is the responsibility of students to know the attendance policy of each course they are taking. Students must inform their instructor(s) of absences from classes prior to or as soon as possible after the absence. Instructors have the right to request verification for all excused absences. Students are held accountable for all assignments in each course, whether or not the assignments were announced during an absence. Faculty are encouraged to provide opportunities for students to make up examinations and other work missed because of an excused absence.
To fulfill a reservist or National Guard military obligation of no more than two weeks concurrent with a normal academic semester at UWF, students must receive written permission for such absences from the instructors and departmental chairpersons for each course in which they are enrolled. The approval is not automatic but is discretionary with the instructors and departmental chairpersons.
Most departments require a written and/or oral general examination. The examination may be an initial diagnostic or a final comprehensive examination over the student's fields of study. Students must pass any examination required by the department to be recommended for a graduate degree.
Consecutive continuous enrollment is defined as enrollment in the University without a non-enrollment period of three or more semesters (summer semester included). Credits earned at other institutions during any semester, while not registered at UWF, will not constitute continuous enrollment at UWF.
A student must satisfy the UWF GPA requirement of 3.0 based upon grades for all courses included in the initial and approved degree plan and grades for all courses included in subsequent revisions. No grade for a course taken as part of an approved graduate degree program may be deleted from the GPA. Individual programs may set more stringent GPA requirements. Students must be cleared from academic probation in order to be eligible to graduate.
The UWF academic transcript, the student academic record, and grade report do not reflect the degree program GPA. These records indicate a GPA of all UWF graduate level courses with the exception of those included in a UWF baccalaureate degree.
Refer to the Specialist Degree Requirements in the Graduation and General Degree Requirements section of this Catalog.
Refer to the Doctor of Education Degree Requirements in the Graduation and General Degree Requirements section of this Catalog.
The University of West Florida complies with the Family Educational Rights and Privacy Act (FERPA) and Florida Statute related to the release of student educational records. Student educational records comprise any written information or recorded data maintained by the University, or by an entity acting on behalf of the University, which is directly related to a student who has applied for admission or who is or has been in attendance.
The following is a non-exhaustive list of categories of educational records along with the University custodian who maintains the records:
The following are some categories of records which FERPA defines as not constituting student educational records (for a complete list see 20 U.S.C. s 1232g). These categories of records are not subject to FERPA and UWF regulations:
FERPA provides certain rights to University students concerning their student educational records. Students are notified annually of their rights in association with the student education records (see Annual Notification of Student Records and Directory Information below).
Change of local, permanent, and emergency contact addresses; name; or other information affecting the student’s permanent academic record may be completed by currently enrolled students through MyUWF at my.uwf.edu. Forms are also available through the Office of the Registrar.
Student photos are provided to faculty on electronic class rosters to assist in identifying students, personalizing the class experience, verification of attendance, and other class-related issues. Photos are used strictly for educational reasons, are confidential, and may not be published or released in any other context.
In accordance with the Family Educational Rights and Privacy Act (FERPA), the University of West Florida’s policy regarding the disposition of records held pertaining to a deceased student state that the privacy interests of an individual expire with that individual’s death.
The disclosure or publication of student information is governed by the policies of the University of West Florida and the Board of Education within the framework of State and Federal laws, including the Family Educational Rights and Privacy Act of 1974.
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include the following:
The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. A student should submit to the registrar, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identifying the part of the record the student wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to provide written consent before the University discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The University discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel, health staff, and student workers); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University. Upon request, the University also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is the following:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
The University may release records without consent, under the following exceptions:
Directory information will be released for public records requests, the Campus Directory, and for other requests, unless otherwise specified by the student. The online campus directory is available only internally through MyUWF.
Under the provisions of the Family Education Rights and Privacy Act (FERPA), students have the right to withhold disclosure of directory information. The information listed below has been designated by the University as directory information and will be released or published by the University unless the student has submitted a request for “non-release” to the University in writing or via MyUWF.
Students may choose to restrict their directory information through the Privacy link in their MyUWF account. Students who wish to have the privacy flag removed from their permanent academic record must contact the Office of the Registrar in writing or may submit the change online through MyUWF.
In compliance with the Student Right-To-Know legislation, data is available in the Office of Student Affairs, (850) 474-2384.
The University publishes an online Campus Directory which includes a campus locator and the names, addresses, telephone numbers, and departmental affiliation for faculty, staff, and students. The electronic directory is available internally through MyUWF for University students, faculty, and staff. Students who are also listed as employees of the University will have work related directory information included in the employee directory regardless of their student privacy status. Students may inform the University in writing if they choose to prevent publication of directory information. Students must indicate privacy through MyUWF or complete and submit a privacy form to the Office of the Registrar by the end of the fall semester’s drop/add period for information to be withheld from the published Directory (see Annual Notification of Student Records and Directory Information).
Theses are to be prepared in accordance with the specifications given in the "Thesis and Dissertation Guide" prepared by and available in the Graduate School. All theses must be produced in electronic format (unless a hard copy is required by the individual department). Deadlines for submission to the Graduate School are posted online at uwf.edu/graduate.
Students should consult the current Graduate Catalog for the special requirements of the individual program to determine whether a thesis or alternative is required. A maximum of 6 semester hours of credit may be applied toward a master's degree for successful completion of a thesis. After registering for the first thesis credit, graduate students must be continuously enrolled each semester (excluding summer) until the thesis is approved by the Graduate School and all degree requirements have been completed. Failure to register for thesis hours for 3 consecutive semesters will result in the student having to reapply to the program, subject to the policies and procedures in effect at that time. Students who do not maintain continuous enrollment will be charged for 1 semester hour of thesis credit per semester for each semester during the time they were not continuously registered. A thesis grade of "G" (deferred) will be given until the final thesis has been approved by the Graduate School.
All coursework (including transferred credit) must be completed within six years from the date the UWF degree is awarded. The department may recommend that UWF and transferred courses which are older than six years be included in the student’s program of study if the department validates that the student has current knowledge related to the course subject matter.
Refer to the Specialist Degree Requirements in the Graduation and General Degree Requirements section of this Catalog.
Refer to the Doctor of Education Degree Requirements in the Graduation and General Degree Requirements section of this Catalog.
Although the University has no general research tool requirement, some departments expect demonstrated competence in a research tool, such as statistics or a foreign language. Students should refer to the appropriate department to ascertain whether a research tool is required.
Graduate transfer credits must be approved by the student’s academic department. Graduate credits may be transferred from an institution that is fully accredited by a regional or national agency recognized by the United States Department of Education only when a grade of “B” or higher was earned in the graduate work to be transferred and when the credits were completed within six years from the date the UWF graduate degree is awarded. The department offering the degree program may recommend that transfer courses which were taken more than six years before the UWF degree is to be awarded may be included in the student's program of study if the department validates that the student has current knowledge related to the course subject matter.
Students whose programs consist of 30 to 36 semester hours may have a maximum of six semester hours or two courses (whichever is greater in credit) of graduate work at other universities accepted toward their program requirements at UWF. The department chairperson’s permission is required for the credits to be accepted.
Students whose programs consist of more than 36 semester hours may have a maximum of 10 semester hours of graduate work from other universities accepted toward their program requirements at UWF. The department chairperson’s permission is required for the credits to be accepted.
Graduate transfer credit applicable to a specialist degree must have been earned within five years of the date of admission to the UWF specialist degree program and be approved by a student's academic department.
Graduate credits, including those from a previously earned graduate degree, may be transferred upon approval of the student's academic department.
The University recognizes graduate-level learning gained from specialized training and experience in the Military Services as recommended by the ACE Guide to the Evaluation of Educational Experiences in the Armed Services and apply that credit to a student's degree program where appropriate. The department chairperson’s permission is required for the credits to be accepted.
Students who have completed an Educational Specialist degree within the previous five years at UWF can transfer a maximum of 21 semester hours of graduate credit earned beyond a master’s degree into the Ed.D. program. Students requesting to transfer course work from other institutions are advised on an individual basis. Graduate transfer credit must have been earned within five years of the date of admission and be approved by a student’s academic department. Students are eligible to transfer a maximum of 10 semester hours of graduate work from other universities.
All hours transferred into the Ed.D. program must align with the professional core and specialization course requirements. Students admitted into the Ed.D. program must enroll in at least 39 semester hours in the Ed.D. program at UWF (21 hours coursework and 18 hours dissertation). Exceptions on transfer work and the 39 hour rule will be determined by the Ed.D. Program Committee.
Students choosing to petition for a larger number of hours to be credited to the Ed.D. program must submit an “Ed.D. Student Petition” form to the Ed.D. Program Office.
The University participates in a traveling scholar program which enables graduate students to take advantage of special resources available on another campus, but not available on the home campus. Examples are special course offerings, research opportunities, unique laboratories, and library collections.
A traveling scholar’s graduate advisor will approach an appropriate faculty member at the proposed host institution and recommend the scholar for a visiting arrangement. After agreement by the student’s advisor and the faculty member at the host institution, graduate deans of both institutions will be fully informed by the advisor and have the power to approve or disapprove. A student will register at the host institution and will pay tuition and/or registration fees according to fee schedules established at that institution. Credit for the work taken will be recorded at the home University.
Each university retains its full right to accept or reject any student who wishes to study under its auspices. A traveling scholar will normally be limited to one term on the campus of the host institution. A traveling scholar accepted by the host institution will be regarded as being registered at that institution for the period.
A traveling scholar is not entitled to displacement allowance, mileage, or per diem payments. The home university, however, may at its option continue its financial support of the traveling scholar in the form of a fellowship or graduate assistantship with any work obligation to be discharged either at the home or at the host institution.
Students should contact the Dean of Students Office, Building 21, (850) 474-2383 for more information.
Violations by a student of any of the following actions that constitutes an offense will result in disciplinary action. Fraudulent or deceptive action involving academic matters, including the following:
The Student Grievance System is available on the University of West Florida web site at http://uwf.edu/osrr/.
Students should contact the Dean of Students Office, Building 21, (850) 474-2383 for more information.
Students who wish to make a grievance, including grade appeals, should review the Student Grievance System in the Rights & Regulations section of the Student Handbook and Planner. The process of handling student non-academic grievances is also detailed in the current issue of the Student Handbook and Planner.
An appeal may be filed by a student to request an exception or waiver to a University academic requirement, policy, procedure, or deadline. There are several different levels and types of appeals. All academic appeals should be submitted within six months of the close of academic semester of the appeal.
The student must make a reasonable effort to contact the instructor, the department head, and the academic dean in an effort to resolve differences before filing an appeal. Listed below are the various types of academic appeals.
Department level academic appeals include requirements for program admission, substitutions or waivers for department requirements, course prerequisites, and other department level decisions. Students should contact their academic advisor and department chairperson for information on the appeal process. The final appeal is determined by the college dean.
College level academic appeals include decisions on probation and suspension actions, waivers or substitutions of college core courses, etc. Students should contact their academic advisor and the college dean for information on this process and required documents.
Most academic appeals fall under this category as this applies to those policies that are at the University level, or apply to all students regardless of program of study. Examples of University academic appeals include (but are not limited to):
The Academic Appeals Committee hears appeals from students who believe they have an exceptional circumstance or situation that warrants an exception or waiver. The Committee serves on behalf of the Provost to provide a University wide forum and decision making body for academic appeals. The Academic Appeals Committee normally meets biweekly. Appeals must be in writing on the appropriate forms and signed by the academic advisor, department chairperson, college dean, and graduate dean. Forms can be found on the Registrar website, uwf.edu/registrar. Appeals should include any and all appropriate documentation to support the appeal. Students will be notified by e-mail of the outcome of the appeal.
Students with documented visual impairments, hearing impairments, motor impairments, or specific learning disabilities may petition for substitution of degree requirements provided such substitutions do not significantly alter the nature of the program in which the student is enrolled. For more information about the University's degree requirement substitution policy, contact the college dean of the program.
The Office of the Registrar reviews appeals related to late registration and schedule adjustments (drop/add). Contact: University Registrar, Building 18.
Other appeal processes, including those listed below can be found at the University Appeals Process webpage.